Managing fatigue remains one of the most critical challenges for transport operators. The consequences of not managing effectively can be devastating – not just for drivers, but for all road users.

The Alternative Fatigue Management Scheme (AFMS) is designed as a flexible, risk based alternative to the standard work and rest-time rules. AFMS empowers transport operators to tailor fatigue management systems to suit the demands of their operations.

What is AFMS?

The AFMS is an NZ Transport Agency approved system that allows licensed transport operators to apply for variations to the prescribed work and rest time requirements, as long as they can demonstrate that effective systems are in place to manage fatigue proactively.

AFMS exists to enable better planning, stronger compliance and safer outcomes. For example, stock truck operators held up at freezing works or linehaul runs between Christchurch and Auckland may benefit from the flexibility AFMS allows, provided that the associated risks are managed properly.

Why consider AFMS?

While the setup process can appear complex, the potential benefits are significant:

• Improved safety: Fatigue risks are actively identified, assessed and controlled, reducing risk.
• Operational flexibility: The ability to safely exceed standard work-time limits in specific, pre-approved circumstances.
• Business efficiency: Enhanced planning, reduced downtime.
• Regulatory assurance: Demonstrates compliance with the Health and Safety at Work Act 2015 and the Land Transport Act.
• Tendering advantage: AFMS accreditation is increasingly viewed as a mark of operational excellence.

How TruckSafe New Zealand can help

Setting up a compliant AFMS can be challenging, especially for smaller or mid-sized operators. That’s where TruckSafe New Zealand steps in. TruckSafe is an independently audited, structured safety management system developed by the New Zealand Trucking Association in collaboration with the industry. It provides a clear, step-by-step framework that directly aligns with the performance standards required for AFMS approval.

From documented fatigue prevention policies to driver training modules, consultation templates, and internal auditing processes, TruckSafe delivers a complete toolbox to help you meet and demonstrate the standards outlined by NZTA Waka Kotahi.

By adopting TruckSafe, operators are embedding best practice into their daily operations. The system supports continuous improvement, aligns with WorkSafe expectations, and provides a credible, evidence-based pathway to AFMS approval.

What’s involved in setting up AFMS?

Gaining AFMS approval requires a genuine commitment to safety and robust internal systems. Operators must appoint a project lead who understands the business – scheduling, dispatch, driver welfare – and has authority to embed new processes.

AFMS requires the operator to establish both normal and flexible operating limits. Flexible limits (such as extending the workday up to 15 hours) may only be used under certain conditions and with approved countermeasures in place. These can include extended rest periods, reduced subsequent work hours, or the use of split shifts.

Crucially, any operator applying for AFMS must engage in meaningful consultation with drivers and contractors ensuring their understanding and buy-in to both compliance and effective operational systems.

TruckSafe supports these requirements by providing consultation templates, driver engagement tools, and clear policies that address work scheduling, rest opportunities and fatigue monitoring.

The key performance standards

To achieve AFMS approval, your operation must meet a range of performance standards, including:

• Leadership and commitment: A fatigue management policy signed by senior management, clear responsibilities across the organisation, and a process for internal review.
• Training and supervision: Ongoing education and feedback for all personnel involved in fatigue management.
• Driver fitness: Drivers are fit for duty and have procedures for identifying, reporting, and managing fatigue or related health concerns.
• Scheduling and rostering: Rosters must be realistic and allow for adequate rest, with mechanisms to monitor actual work and rest time.
• Workplace conditions: Vehicles and depots should support rest and safety, and maintenance records must be kept.

TruckSafe maps directly to these standards, helping operators implement and document them in a structured and auditable way.

The application process

AFMS applications must be submitted using official forms, supported by documentation demonstrating how your business meets each standard. The Transport Agency may request additional information, conduct an oral review, or require a preliminary audit. If approved, the operator must continue to meet the standards and may be subject to ongoing compliance audits.

If declined, applicants are informed of the reasons and may appeal the decision.

Final thoughts

Driver fatigue isn’t just a compliance issue – it’s a human one. The AFMS offers a flexible, structured solution to a complex challenge.

TruckSafe New Zealand is an industry tool able to help you take the next step toward AFMS, potentially improving safety and efficiency in your transport operation.

To find out more, visit trucksafe.net.nz or contact the NZ Trucking Association.